Home  |  Sitemap  |  Contact Us  |  Career Search WorkShift.com
Workshift Systems Corporation : Solutions : Sharepoint
Sharepoint Designed for easy deployment, administration, and development The digital age has not reduced the amount of information companies are storing; it has, instead, increased both the quantity and complexity of document storage. From employee and customer files to invoices to marketing material and more, documents are vital to the operation and record-keeping of every business. The productivity and cost implications of inefficient document handling are dramatic, for companies both large and small.
Oscar Bolivar, System Engineer at Workshift Systems Corporation , explains that "SharePoint has been invaluable for organizing my projects and all their associated documentation. Without any experience creating web sites, SharePoint enabled me to quickly create a useful site with easily accessible information…” Oscar Bolivar System Engineer, Workshift Systems Corporation     While electronic documentation is definitely helping organizations to reduce time and resources inside business processes, problems arise when electronic information is not organized in a structured fashion, to be easily searched and retrieved when it is really necessary. Internal workflow and customer service are being affected when it takes too much time to find information required. Similarly, meeting government or regulatory reporting requirements or information requests can also be very difficult when information is not organized. With information in multiple repositories, document searches can be time consuming and labour intensive. Extra resources are needlessly utilized to store redundant information. A greater problem exists when information is not organized according to the company’s business model. Each department or even each person might have its own place and way to store business information, making filing and retrieval inconsistent and difficult. If these problems sound familiar, your organization needs a comprehensive, easy to implement, document management strategy. Microsoft’s SharePoint Services, an internal web site feature of Windows Small Business Server 2003 and Windows Server 2003, provides a centralized location that enables users to easily store, collaborate and share documents. SharePoint Services sites take file storage to a new level, making it easy for users to work together on documents, tasks, contacts, events, and other information. In addition, team and site managers can coordinate site content and user activity easily. The SharePoint environment is designed for easy and flexible deployment, administration, and application development. Instead of just dumping files into directories, Windows SharePoint Services supplies Web sites with document storage and retrieval with check-in and check-out functionality, version history, custom metadata, and flexible, customizable views. Users can find and share data, with the added assurance that data will not be lost. SharePoint sites store event calendars, contacts, Web links, discussions, issues lists, announcements, and much more. You can create smart places that help your users share information and get work done, not just a place to save files. Powerful flexibility and customization. You can grant users the ability to create sites, allow them to control site membership, monitor site usage directly, and moderate content submissions. Users can even create site templates and share them with one another. SharePoint Services also enables you to track which sites are created, who owns them, how long a site has gone unused, and so on. You can enforce quotas for sites, users, and storage; block users from adding specific file types to sites; and automatically delete sites that are unused for long periods of time. Windows SharePoint Services scales from single user to enterprise deployments. You can deploy Windows SharePoint Services in server farms that support anywhere from one to tens of thousands of sites and can handle the typical load of hundreds of thousands of users. New computers are easily added to a server farm and removed for upgrades. Windows SharePoint Services supports load balancing for Web servers and server clustering technology for all data—including configuration, documents, and list data. Full integration with Microsoft Office System programs allows teams to collaborate using the familiar tools they use every day, including Word, Excel, PowerPoint, InfoPath, and OneNote. Per-site backup and restore. Each SharePoint site can be individually backed up and restored for end-user support. This ability reduces the cost of restoring an entire database for a small subset of data. Oscar Bolivar, System Engineer at Workshift Systems Corporation , explains that "SharePoint has been invaluable for organizing my projects and all their associated documentation. Without any experience creating web sites, SharePoint enabled me to quickly create a useful site with easily accessible information. Contacts, chronograms, letters, presentations and other data are now available to all the project team members who can access this information from either the company Intranet or the Internet. SharePoint has been an excellent tool to promote team collaboration as well as allowing us to manage documentation in a much more efficient way.” Microsoft SharePoint Services offer organizations of any size the opportunity to improve productivity and eliminate redundancy by organizing information into defined and integrated repositories. Contact Workshift Systems Corporation for more information on how to implement this efficient, cost-effective solution to help your business create, capture, store, search and retrieve all its crucial information.